Vacancy at Malawi School of Government

Position: Administrative officer

Grade: SG7

Duty Station: Secretariat

Reporting to: Director of Administration

The Malawi School of Government (MSG) is a unique higher education Statutory Corporation established under the Malawi School of Government Act No. 33 of 2022. The School is mandated to develop and deliver human resource development programmes and strengthen the capacity of the public and private sectors through education and training, research, consultancy and advisory services.

As part of strengthening its institutional capacity and enhancing service delivery, the Malawi School of Government invites applications from suitably qualified, experienced, innovative, self-motivated and results-oriented individuals to fill the following vacant position:

ADMINISTRATIVE OFFICER

Job Purpose

To coordinate the delivery of efficient administrative, office support and records management services to facilitate the effective operations of the School.

Key Duties and Responsibilities

Administration

1. Coordinate and monitor office administrative services.
2. Coordinate official meetings, events and ceremonies.
3. Monitor sanitation, hygiene and workplace standards.
4. Coordinate outsourced administrative support services.
5. Prepare periodic administrative reports.
6. Supervise and appraise support staff.

Records and Asset Management

1. Maintain the School's asset register and inventory records.
2. Coordinate records management in accordance with approved policies and procedures.

Minimum Qualifications and Experience

Applicants must possess:

1. A Bachelors Degree in Business Administration, Public Administration, Management or a related field from an institution accredited or recognized by the National Council for Higher Education (NCHE).
2. A minimum of 5 ( Five) years' relevant post-qualification experience.
3. Demonstrated practical experience in implementing Performance Management Systems.

Key Competencies and Attributes

1. Strong organizational, coordination and supervisory skills.
2. Good knowledge of office administration, records and asset management.
3. Excellent communication and interpersonal skills.
4. Ability to plan, priorities and work under pressure.
5. High level of integrity, professionalism and customer service orientation.
6. Proficiency in Microsoft Office applications.

METHOD OF APPLICATION

Interested candidates who meet the above requirements should submit their applications together with the following documents:

1. A signed application letter clearly indicating the position being applied for.
2. A detailed and up-to-date Curriculum Vitae (CV).
3. Certified copies of academic and professional certificates.
4. A copy of a valid National Identity Card.
5. Names and contact details of three (3) traceable referees, one of whom should be the current or most recent employer.

Applications should be addressed to:

The Director General

Malawi School of Government (MSG)

P.O. Box 30801

Lilongwe 3, Malawi

Email: recruitment@msg.ac.mw

CLOSING DATE

Applications must be received by the Malawi School of Government no later than Friday, 14 August 2026.

Only shortlisted candidates will be acknowledged and invited for interviews.